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Once a
project is fully funded, the parties are responsible to fill and submit
the necessary Grant forms to the Rotary Foundation. The use of this
website does not replace in any way the application process that needs
to be done with The Rotary Foundation. The administrators of this
website will provide no support to do that, other than the guidelines
published in this section. The Matching Grant Application must be
submitted to the Rotary Foundation before March 31 of the current
Rotary year.
You can use the interactive
tools on this website to generate the application form to be sent
to The Rotary Foundation. On your project page, you can click on
the "Fill Online Form" button to go to an online form
where you can fill the necessary information. You can fill this
form partially, save the data, and come back to it later. Furthermore,
the various sections can be filled by different parties, host or
international partner. Once the form is saved, a "Print Online
Application Form" icon is added on the project page below the
navigation menu. Click on this icon to get the filled application
form on the screen. You just have to print it and collect the signatures.
The application form can be printed by both the host and international
partners. No need to email an attachment, or fax the paperwork for
any party to get the filled form before they start collecting signatures.
If you want to do the paperwork on your own, the
Matching Grant Application can be downloaded from the Rotary International
website in PDF Format. You can then fill the form and send it back
to Evanston as specified on the form. Note that no fund must be
spent before the project is fully approved. The Rotary Foundation
will not approve grants for reimbursement of past expenses.
The key sections to fill in the form are:
- The project description. This is typically what
was submitted on this website.
- The Coordinating Co-sponsor in the Project Country.
This is the person who submited the project on this website.
- The Primary International Sponsor Outside the
Project Country. This is the first person who pledged support
for this project. Additional people who pledged support for this
project are listed in the "Proposed Financing" section.
- Project Budget. Official quotes from all vendors
must be provided with the application.
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